By Gary Cox
What if you could tap into the top talent in your industry, no matter where in the world they are? With the power of the mobile web, your all-star team is now literally at your fingertips.
Consider this: 83% of workers report that they prefer using cloud apps over those deployed on premises. Millennials, who will make up almost 50% of the available workforce by 2020, are “digital natives”— and forget how much money remote workers allow you to save on real estate and office equipment.
Yet there are risks. Spreading your network around the world on a variety of devices you don’t control can expose your data in more ways than ever before. The key is to find the right balance between protection and productivity. Here, then, are five ways to effectively “mobilize” your workforce without endangering your data:
Collaborate In the Cloud
A plethora of online collaboration tools have sprung up that make it easy for a geographically dispersed team to access and share the same files in real-time. These tools not only make sharing easy and instantaneous, they help your team communicate quickly and effectively. Tools like Slack, HipChat, Asana, Wrike and Trello – to mention just a few of the most popular options – are proving to make teams more productive. And that includes keeping critical data safe and secure.
In-house investments in IT hardware, software and staff can lock you into a rigid structure that can’t easily adapt to changes in demand. A cloud-based mobile workforce is able to contract and expand more easily as needs arise, and with very little loss of capital. Bottom line: use a VPN (Virtual Private Network) and cloud-based collaboration tools to remain agile, flexible and competitive.
Cut Costs Dramatically
Physical work areas, equipment, software and on-site security expenses can add up. Instead of spending money on office space, equipment and infrastructure, invest it in innovation and refinement. Combine the power of the cloud with a well-designed workflow to reduce the number of people needed to get things done. That will free up your key players to focus on more important tasks, the ones that boost productivity and ROI.
Deal With BYOD
Let’s face it, BYOD (Bring Your Own Device) can be your greatest IT security threat. Yet, like it or not, workers will use their own devices on the job. Foisting strict controls without buy-in will just backfire. Yet doing nothing simply makes you a sitting duck for a cyber-attack. Solution? First, audit how your employees use their devices. Note the data they access and the apps they rely on. Group them by the levels of security and compliance they need to be governed by. A CEO, for example, may need to abide by financial regulations. An HR manager must deal with employment laws. Armed with information from your audit, you can roll out new policies as well as technical and process controls. Train your team in safe practices. And be sure to contact us for help in getting all this done securely and effectively.
Go Remote Without Risk
Whether you want to cut commuting time for your team, tap into the talents of experts outside your locale or simply accommodate a worker caring for family members, mobilizing your workforce can have big benefits. The trick is defending it at all points. Make sure remote workers share files and communicate with other employees only via a secured network. Make sure they use adequate virus protection. And, if they are using Wi-Fi, either at home or on the road, make sure they do it safely. For instance, ensure that their tablet isn’t set to automatically connect to the default wireless network. That’s often an easy access point for hackers.
Call us on 072-898-0362 to answer your questions or to provide Computer and IT Support, we would be happy to hear from you. We at GCComp have the experience and technical knowledge to help your business with your technology issues “We know technology so you don’t have to”.